Warehouses connected to every department — procurement under control
From the purchase request to issuing an item to a department or patient, Rifad's inventory module runs the full supply cycle in direct connection with pharmacy, laboratory, clinical departments and finance — keeping stock accurate, costs visible, and shortages exposed before they become a problem.
What does the Inventory & Procurement module cover?
Operational capabilities spanning the full materials cycle in a healthcare organization — from purchasing to consumption.
Multiple Warehouses
Manage main and satellite stores across departments and branches, each with its own balance and a documented movement history.
Medical & Non-Medical Items
Flexible cataloging for medications, supplies and general materials, with units of measure, alternatives and detailed data per item.
Purchase Requests & Approvals
The cycle starts with a request from the department in need, moving through configurable approval paths that match your permissions.
Purchase Orders & Receiving
Turn approved requests into supplier purchase orders, then receive goods against the agreed quantities and prices.
Issuing & Inter-Store Transfers
Issue materials to departments and transfer stock between warehouses with documents that preserve the full chain of movement.
Batches, Lots & Expiry Dates
Track batches, lots and expiry dates for every item — helping ensure the earliest-expiring stock is issued first.
Barcode Support
Code items and handle them by barcode to speed up receiving, issuing and stocktaking while reducing entry errors.
Minimum Levels & Reorder Points
Set minimum levels and reorder points per item and warehouse, alerting procurement before critical materials run out.
Stocktaking & Adjustments
Scheduled or surprise counts with documented records, plus permission-controlled adjustments that show variances and their causes.
Material Cost Tracking
Follow item costs and movements, with every stock transaction reflected automatically in accounts and cost centers.
Shortage & Near-Expiry Alerts
Automatic alerts when items approach their reorder point or stored batches near their expiry dates.
Consumption Linked to Service & Patient
Link material consumption to the service, department or patient — per system configuration — for a truer read of actual cost.
From purchase request to issue — one documented, unbroken cycle
Each step builds on the one before it, generating its documents and entries automatically.
Purchase Request
Starts at the requesting department, specifying items and quantities.
Approvals
The request moves through your organization's approval path.
Purchase Order
The approved request becomes a purchase order addressed to the supplier.
Receiving
Goods are received against quantities, batches and expiry dates.
Stock
Materials enter the warehouse balance with a documented movement.
Issue
Materials are issued to departments or transferred between stores as needed.
Every movement in this cycle posts its financial impact automatically — to accounts and supplier balances — with no double entry.
Inventory never works alone — it works with the whole system
The real value of inventory lies in its connections. Here is how the module ties into the rest of Rifad.
- Pharmacy: dispensing against prescriptions is reflected instantly in pharmacy stock balances and batches.
- Laboratory: test materials and consumables are tied to lab workload, keeping actual consumption visible.
- Clinical departments: surgery, wards and emergency request and receive their materials inside the same system, with documented records.
- Finance: every receipt, issue and adjustment posts its accounting impact automatically to accounts and cost centers.
- Suppliers: purchase orders and receipts are linked to supplier accounts and payables for precise follow-up.
- Reporting: stock, shortage and expiry indicators appear in the analytics dashboards and management reports.
See the full supply cycle in a live demo
Book a demo and we'll walk the materials path with you — from purchase request to issuing against a department or patient, and how it all reflects in finance.